The MENTOR Network

COVID-19 Vaccine Resources

This page will be updated regularly as new information becomes available.

State-by-State Vaccine Eligibility

We have compiled a growing list of state and county websites with information about vaccine eligibility. Check out the full list here. We’ll continue to update the list as states publish updated vaccination plans.

Vaccine Eligibility Letter for Employees

Employees who are eligible to receive the vaccine in their state (refer to state vaccination webpage for eligibility criteria) may request a letter to use as proof of employment. Eligible employees who complete a Vaccine Eligibility Request Form will receive a personalized letter verifying vaccine eligibility. Please complete this form only if you are an employee of The MENTOR Network.

Onsite Vaccination Clinics and Standby List for Employees

Many of our programs are scheduling onsite vaccination clinics with CVS, Walgreens and other pharmacy partners. Employees from nearby work locations may be eligible to attend these clinics as well. Employees who would like to attend a local onsite clinic and/or add their name to a standby list to be contacted if a last-minute appointment becomes available—can do so on The MENTOR Network’s employee portal.

Vaccine FAQ for Employees

Is the Vaccine mandatory for employees?
No, the vaccine is not mandatory at this time; however, we strongly encourage all eligible employees to get vaccinated to help keep you and the individuals we serve safe. Always consult your health care provider with questions or concerns prior to getting vaccinated.
Why does the company want to know if I’ve been vaccinated? NEW
We are collecting vaccination information to better understand how effectively vaccines are being distributed to staff and individuals in our care.  You have the right to keep your medical information private if you choose. You are not required to disclose your vaccination status; doing so is completely voluntary. We hope you will feel comfortable sharing whether you have been or intend to get vaccinated so that we can provide vaccination opportunities to those who want them in the locations where it is most needed.
My state agency or health care provider told me they could give me the vaccine. Can I accept?
Yes! We strongly encourage you to take the vaccine as soon as it is available to you. You may be able to get vaccinated through your state or county health department, local pharmacy or primary care provider. You can find information about vaccine distribution efforts in your state here
I need a letter to prove that I am eligible to receive the vaccine. How can I get one?
Employees who are eligible to receive the COVID-19 vaccine (check your state’s eligibility criteria) may request a letter to use as proof of employment with The MENTOR Network. Complete this form to request a letter verifying vaccine eligibility delivered to the email address you provide within two business days.
Where can I get the vaccine?
Many states have expanded eligibility for the COVID-19 vaccine. Click here to see if your state is offering the vaccine and if you are eligible to sign up. In addition, programs across The MENTOR Network are following the CDC’s recommendations and partnering with CVS, Walgreens, and other pharmacies to offer onsite clinics where you may be eligible to get a vaccine. You will be notified by your local operations leader when vaccinations are scheduled at your location. View the list of upcoming onsite clinics and add your name to a vaccine standby list on The MENTOR Network’s employee portal.

How do I find out if there’s an onsite clinic at my program?
Your local program director will contact you when onsite clinics are scheduled at your facility and you are eligible to sign up. You can also view a list of upcoming onsite clinics and request access to one near you on The MENTOR Network’s employee portal.

Who decides who can get the vaccine?
  • The CDC issued recommendations on the order in which people should receive the vaccines. They have categorized the population into phases (1a, 1b, 2a, 2b, 3a, 3b).
  • It is up to each state to determine who is eligible to receive the vaccine first. Most states have published vaccine eligibility information. We are tracking updates here.
How do I find out if I am eligible for the vaccine?
  • We have prepared a summary for each state here where you can check if you are eligible in your state or county. We are updating this document frequently so please check back for updates.
Do I need to do anything before going to my scheduled vaccine clinic?
  • Once you have been contacted about signing up for the clinic, be sure your consent form is complete before going to the clinic.
  • There will be no charge for the vaccine but you may be asked for your insurance and pharmacy card to complete your paperwork so that the insurance company can be billed.
  • You are still eligible to receive the vaccine even if you do not have health insurance.
I was ineligible or declined the vaccine when it was first offered but I would now like to get it. Where can I sign up for a clinic?
Each MENTOR Network-sponsored clinic site is offering three clinics. If you did not sign up for the first one, please let the local vaccine coordinator know that you would like to participate in the second and third clinics. If you are unsure who to contact, email [email protected].

I had side effects from the vaccine and needed to take a sick day. Do I get sick pay for time taken off for side effects?
You may use accrued paid time off if you aren’t able to work due to vaccine side effects. 
I live with someone that is eligible for the vaccine. Can I bring them with me to get vaccinated at my onsite clinic?
  • Unfortunately at this time we cannot coordinate vaccine appointments for anyone who is not an employee, Mentor, or individual served by the organization.
  • Review updates from your state to review who is eligible to receive vaccines in your state and vaccination locations.
I was registered for a clinic but missed my appointment. Can I join the next one?

You may be able to join a clinic in your area. Contact your local vaccine clinic coordinator and inform them of your missed appointment and that you would like to be included in the follow up clinic. They will let you know whether you can be added to the next clinic. You can also view a list of upcoming onsite clinics and add your name to a standby list to be called if a last-minute appointment becomes available by visiting The MENTOR Network’s employee portal.

I can no longer get the vaccine on the day I was scheduled to. What do I do?
  • Let your local vaccine clinic coordinator know as soon as possible so that your spot can be offered to another employee, Mentor or individual we serve.
  • Your vaccine clinic coordinator will also provide guidance on when you may be able to get rescheduled if additional clinics are being offered.
Can I get vaccinated at an onsite clinic even if I don’t provide direct care? (NEW)
The vaccine will be offered first to the people we serve, direct support staff and others who qualify based on local eligibility guidelines. However, it is important that we fill all available slots and not let doses of the vaccine go to waste. Any employee may add their name to our vaccine clinic standby list to help us match team members with available appointments and ensure all doses of the vaccine are administered. Visit The MENTOR Network’s employee portal to add your name to the list.

Vaccine Q&A with Dr. Zarina Norton (NEW)

Dr. Zarina Norton, Assistant Professor of Pediatrics and Medical Education at Northwestern University Feinberg School of Medicine, answers some of the questions she commonly receives about the COVID-19 vaccines. View the Q&A

Myths and Facts about the COVID-19 Vaccines (NEW)

Learn about some of the common myths and misconceptions about the vaccines.

COVID-19 Resources (from State and Federal Authorities)

Vaccine Resources (from Manufacturers)

Support Resources for Programs

Communication, Connection and Self-Care for Employees

COVID-19 protocols and safety practices are based on recommendations of the U.S. Centers for Disease Control and Prevention (CDC), local public health agencies and our internal COVID-19 Task Force. You can find the latest updates from the CDC here

Last updated: 2/3/21